Setting Archive as the default action also means you can archive emails directly from a notification on your Mac. Now you can swipe left with two fingers across emails to quickly archive them. Go to the Viewing tab, then set the Move discarded messages line to Archive. To do this, launch the Mail app and go to Mail > Preferences from the menu bar. If you want to swipe across messages to archive them, you need to set that as the default action for discarding emails. Or, for the power-users out there, select an email and press Ctrl + Cmd + A to instantly archive it. The menu bar offers lots of options for organizing messages. You can also select an email and go to Message > Archive from the menu bar. If your Mac has a Touch Bar above the keyboard, you can also tap the Archive icon that appears on the Touch Bar when you select an email.Īlternatively, control-click an email and select Archive from the pop-up menu. The Archive option looks like a storage box above the message. Just select an email in your inbox and click the Archive icon above the message preview, it looks like a storage box.

How to Archive Emails in the Mail AppĪrchiving emails in the macOS Mail app is easy. It’s a good idea to archive invoices, booking confirmations, customer support emails, and any other official documents you might need to refer to again in the future. You never need to look at it again but you know you’ve got it if you need it. Think of archiving an email like storing it away in a filing cabinet. Searching in Mail automatically includes archived emails. They stay in that folder until you choose to delete them.Įven more conveniently, you can search for messages in the Mail app and it automatically searches your archived emails as well as your inbox. You can view all your archived emails at any time by browsing through the archive folder.

In contrast, when you archive an email on your Mac, it moves to a separate folder but never gets deleted. We all know what happens when you delete an email: that message moves to the trash folder before vanishing forever a short while later. What Does Archiving Mean in the Mail App?

Learn Even More Tips for Using Mail on a Mac.

How to Find Archived Emails in the Mail App.

What Does Archiving Mean in the Mail App?.

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